JALT Privacy Policy
Who we are
The Japan Association for Language Teaching (NPO JALT) recognizes the importance of protecting personal information and complies with the most current version of Japan’s Act on the Protection of Personal Information (APPI). Our Privacy Policy codifies how we collect, use, and safeguard personal information on jalt.org, events.jalt.org, and other JALT-associated websites including osaka.jalt.org and osakajalt.org.
Purpose of Use of Personal Information APPI Article 21
We collect and use personal information only for the following purposes:
- Communicating about our activities, events, and programs
- Responding to inquiries
- Managing membership and volunteer records, and
- Complying with legal and regulatory obligations
We will not use personal information beyond these purposes without the individual’s consent. Should additional uses appear in the future, we will revise this policy and explain the reasons for the update.
This version of our privacy policy was revised 2026 July.
Visitor Comments
Visitor comments may be checked through an automated spam detection service. When visitors leave comments on this site, it collects the data shown in the comments form, as well as the visitor’s IP address and browser user agent string, to help with spam detection.
An anonymized string generated from your email address (also called a hash) may be provided to the Gravatar service to determine whether you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After your comment is approved, your profile picture will be visible to the public in the context of your comment.
Cookies
If you leave a comment on our site, you may opt in to saving your name, email address, and website as cookies. These are for your convenience so that you do not have to enter your details again when you leave another comment. These cookies will last for at least one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
If you need to log in to this website, we will also set several cookies to save your login information and screen display preferences. Login cookies last for at least two days. Screen options cookies last for a year. If you select “Remember Me”, your login will persist for at least two weeks. If you log out of your account, the login cookies might be removed.
If you edit or publish an article on this website, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited or published. It expires after about 1 day.
Media
If you upload images to the website, avoid those with embedded location data (EXIF GPS). Visitors to this website could download and extract any location data from images on this website.
Embedded content from other websites
Articles on this site may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves exactly as if the visitor has visited that website.
Other websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
Provision to Third Parties APPI Article 27
We will not provide personal information to third parties without prior consent, except where required by law. If we entrust the handling of personal data to external service providers, we will supervise them to ensure proper data protection.
Should you request a password reset, your IP address will be included in the reset email.
Handling of Sensitive Personal Information APPI Article 20
When handling information related to health, social services, or other sensitive matters, we will obtain explicit consent and manage it with special care.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users who register or subscribe to our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
Management of Personal Information APPI Article 23
We take appropriate security measures to prevent unauthorized access, loss, leakage, alteration, or misuse of personal information. Access to personal information is restricted to authorized staff and volunteers only.
Requests from Individuals APPI Article 90 98
Individuals have the right to request disclosure, correction, deletion, or suspension of use of their personal information. Please contact us using the information below, and we will respond in accordance with APPI.
If you have an account on this site or have left comments, you can request an export of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
If personal information is stored or processed outside Japan (e.g., cloud services), we will ensure that such transfers comply with APPI requirements.
Data Breach Notification APPI Article 26
In the event of a personal information leak, loss, or unauthorized access, we will promptly notify affected individuals and report to the Personal Information Protection Commission (PPC) as required by Japanese law.
JALT cares about your privacy
We will regularly review and update our privacy practices and this Privacy Policy to ensure compliance with local laws and best practices.
For questions or requests regarding personal information, please contact the Osaka Chapter of the Japan
Association for Language Teaching at Osaka@jalt.org.
Rev. 2026 July